School Bus Program School Bus Program The Department of Environmental Quality’s Division of Air Quality (DAQ) is no longer accepting applications for the School Bus Program grants under Phase 2 of the Volkswagen Mitigation plan. This program is intended to replace engine model year 2009 and older class 4-8 school buses used to carrying students to and from school or school-related events with newer cleaner class 4-8 school buses. In Phase 2 of the program, $27.2 million in Volkswagen funds are allocated to the School Bus Program to assist interested parties to mitigate NOx emissions by replacing older diesel school buses. NC VW Phase 2 School Bus Program Summary Program Eligible Action Category Eligible Fuel* Program Funding Amount** School Bus Program Class 4-8 school buses** All (electric, diesel, propane, natural gas) $27,196,866 Total $27,196,866 *Electrification projects are a priority in Phase 2. **DEQ is prioritizing electrification with the goal of awarding at least 50% of funds to electric school bus replacements. To be notified for future Phase 2 announcements, please send an email with "Subscribe" in the subject line to firstname.lastname@example.org. School Bus Program Timeline Activity Date Release of RFP March 7, 2022 Application open in NCDAQ Grants Management System March 7, 2022 NCDAQ Grants Management System new users webinar March 18, 2022 Program RFP information session March 25, 2022 Information sessions will be online and registration is required. Dates and times will be posted on our website, https://deq.nc.gov/VWsettlement. Proposal application must be submitted in DAQ Grants Management System June 10, 2022 Proposal application evaluations June - July 2022 Phase 2 project selections July - August 2022 Grant awards announced September - October 2022 Eligible Applicants For Phase 2, eligible projects for this RFP include projects submitted by: Local, state and tribal government organizations. Public or private nonprofit organizations. Public/private partnerships where the lead applicant represents a public sector or a public or private non-profit. For Full details, read the Request for Proposal DAQ Grants Management System Webinar A webinar on how to request access the the DAQ Grants Management System was held on March 18, 2022, for applicants who do not have access to the system. During this webinar, staff discussed the documents required to request access to the DAQ Grants Management System, how to use the built-in tutorials once access is granted and how to submit an application. A recording of this webinar can be found on the Grants Management System webpage under Grants Management System Webinars section. Applicant Webinar A webinar on the School Bus Program Request for Proposals was held on March 25, 2022, for interested stakeholders and applicants. During this webinar, staff discussed the RFP and the requirements and answered questions regarding the School Bus Program Request for Proposals and the application. This webinar was for applicants interested in submitting applications for the School Bus Program only. A recording of this webinar can be found in the Documents and Workshops section of this page. How to Apply Note for new users requesting access to the DAQ Grants Management System. You must complete the online Enterprise Business Services External Request Application and then email a completed State of North Carolina Substitute W-9 Form emailed to svc.NCVWApplication@ncdenr.gov. You will not have access to the Grants Management system until your request has been processed and you receive a “Welcome to Enterprise Business System (EBS) Portal” email. Prior to using the GMS, applicants must obtain an NCID and then complete and submit the online Enterprise Business Services External Request Application. Applicants must also complete and email the State of North Carolina Substitute W-9 Form to svc.NCVWApplication@ncdenr.gov to get registered in the system. Once registered and logged into the GMS, you will have access to tutorials on how to use the system, submitting applications and submitting claims. If you have previously submitted an Access Authorization Form for the NCDAQ Grant Management System and received a “Welcome to Enterprise Business System (EBS) Portal” email, you do not need to resubmit this form. NCDEQ will only accept applications submitted through the NCDAQ Grant Management System website, at: https://www.ebs.nc.gov/irj/portal beginning March 7, 2022. All applications must be submitted on the DAQ Grant Management System (GMS) website no later than 11:59 p.m. Eastern Daylight Time on June 6, 2022. NOTE: The Program ID in the DAQ Grants Management System for the School Bus Program is NCDEQDAQ0008. Documents and Workshops Application Before you submit your application, check your eligibility in the RFP When the application opens in your browser, download and save to your computer using the name format: YourOrganization_ProjectTitle_VWDiesel_Application. Download the Spreadsheet When the spreadsheet opens in your browser, download and save to your computer using the name format: YourOrganization_ProjectTitle_VWDiesel_Application. Download Required Attachments Checklist This checklist includes all the required attachments for applications. Helpful Documents Application Checklist Additional Resources Send Questions to DAQ VW Grants Request for Proposal Read the RFP and check your project eligibility before applying Register for an NCID Register for an EPA Diesel Emissions Quantifier account Sample Documents A sample application from data entered into the DAQ Grants Management System and Vehicle spreadsheet are provided below. Example School Bus Program Application Example School Bus Program Vehicle Spreadsheet School Bus Program Webinar NC Phase 2 School Bus Program 03/25/2022 View the recording of the School Bus Program webinar held on March 25, 2022. Download the School Bus Program webinar presentation PowerPoint. Program Webinar Questions and Answers How long does it take to get the Welcome to the DAQ Business Portal after you have sent in the Substitute W-9 and External Request Application? Typically, it takes a few days, but it can take a week or longer depending on the workload of the SAP team. Do not wait until the last minute to request access. We are a nonprofit with a 501(c)3 but we are a school so exempt from requiring a charitable solicitation license. Is that still a requirement for us to submit or can we provide our 501c3 documentation? Documentation for a 501(c)3 should be applicable. If not, we will reach out to you. For a non-government applicant, is the charging infrastructure funded at 75% or $75,000 or is the smaller of the two? For a non-government school bus project for an electric school bus, the charging infrastructure is eligible for up to 75% of the cost of the bus and the infrastructure. There are no limits on the cost of the infrastructure for the school bus program. If we currently have a 66 passenger bus and need to replace it with a 72 passenger bus is that ok? As long as the class does not change for those buses and it doing the same duty cycle, that should be fine. When will this presentation be available? The recording and presentation is currently available on the School Bus program webpage. If we are already in the GMS system we would start at the new application button? Yes. What does having you as a Third Party to help with the application mean? how can third party assist with application? Our partner agencies can assist with prepare the application. You can also have a consultant submit an application on your behalf but they would need a letter allowing them access. Does the original bus need to be operational? Buses must have a current duty cycle, spends 70% of duty cycle in North Carolina, and engine model year must be 2009 or older to be eligible in this program. How is partial funding determined within a submitted project and should grant applications contain wording for priority in the event only partial funding is granted? We reserve the right to do partial funding. Partial funding is determined based on emissions reductions. How competitive were previous phases? Any estimates on what percentage of applicants might get funded? We either fully or partially funded all of our Phase 1 applications – 111 out of 122 buses. This phase will most likely be more competitive. A cost share would help in the scoring of your bus in this phase.